How Can Independent Gyms Convince Councils to Invest in Employee Wellness?
In an effort to promote employee wellness and boost overall community health, many gyms are now preparing compelling proposals to offer discounted or free gym memberships to local council employees. This initiative not only benefits individual employees by encouraging physical activity and improving their well-being but also has the potential to significantly impact the health and productivity of the entire council workforce.
Join us as we explore the key elements of a successful proposal, including highlighting the benefits for both employees and the council, addressing potential challenges, and providing tips for effective communication and presentation.
Establish the Objectives of a Partnership with the Council
First it is important to understand what you want to gain from contacting your local council. Every partnership requires a certain level of commitment and it will be important to define early on what you are offering and how this partnership will benefit your Gym.
Is it purely an increase in paid memberships? If so, think about how best to achieve this with minimal other engagement.
Offering discounted Gym memberships to Council employees is a good start. Furthermore, councils will have existing relations with other aspects of the town infrastructure. Consider asking them if this discount could be extended to say, the local NHS trust, police department or cleaning contractors.
Do you want to set aside an amount of resources to assist in community efforts?
If so, think about what resources this might consume. This could include.
- Time from your PTs schedules
- Training areas
- Class Rooms
- Equipment
- Event preparation/Post-event cleaning
Consider if you’d be willing to have your staff support efforts in the community? This could include holding events in park spaces or a town centre. Could involve participating/volunteering for events such as Race for Life.
Consider your location within your given town, city or community. If your Gym is in a central location and easy to access location, consider the benefits that this brings in.
If your Gym is out of the way, consider who you are trying to offer this service to within the community with the help of the council. Maybe there are other, equally out of the way communities that do not usually receive support. If so, these might be more appreciative of the facility you are allowing them to access more easily.
When we decided to approach Redditch Borough Council, we determined that we were willing to not only offer a discounted Gym Membership Scheme, but that we were also willing and able to assist with broader activities within the community.
As we had already worked on a corporate and business membership package, we knew the approximate rates we wished to charge for this.
The Fit Club – Redditch is located at the very centre of Redditch, just across from the main Redditch Borough Council offices. As such, it seemed apparent that we were in a prime position to offer their staff a beneficial deal on membership.
Furthermore, due to the central position of the Gym, we knew that it would be an ideal location for community activity and engagement. So we incorporated this into our objectives.
Objectives:
- Approach Redditch Borough Council in order to increase our profile within the community and to offer their staff some form of either discounted or paid as benefit membership.
- Explore potential partnerships with the Redditch Borough Council
Researching your Local Council
Once you have understood what you wish to achieve through partnership with your local council, the next stage will be to understand more about the council you will be contacting and hopefully dealing with.
You will want to look into:
What your local Councils current objectives and goals are.
Where their office or offices are based.
What existing fitness partnerships they have.
What existing fitness assets they currently own or administrate.
Who you need to talk to within the council leadership or staff.
Before starting, we would recommend creating a document to store the information that you will be collecting throughout this research task. This will be where you are putting any e-mails, PDFs, objectives or notable people that you discover in your research.
Council websites can be overwhelming. Focus on identifying key information like:
Council goals: Look for “Strategic Objectives,” “Community Goals,” or “Council Plan” (often spanning several years).
Office locations: Find the main office(s) and compare their location to your gym.
Existing partnerships: Research any fitness partnerships mentioned on the website. Compare your gym’s offerings and coverage area.
Council-owned facilities: Identify any fitness centers owned or operated by the council.
Contact information: Find relevant departments (e.g., HR, Partnerships) on the website or by calling the main office and searching online.
1. Council Goals:
Reviewed Redditch Borough Council’s “Council Plan” PDF.
Identified key goals: increase adult activity levels, improve youth sports access.
Found alignment with The Fit Club Redditch’s services (e.g., minibus accessibility, community-based classes).
2. Office Location:
Council office is conveniently located across the street from The Fit Club Redditch.
This proximity allows for easy access for council employees.
3. Existing Partnerships:
Identified partnerships with a golf course (irrelevant) and a council-owned stadium.
Researched the stadium, noting its location and impersonal nature.
4. Council-Owned Facilities:
Focused on the council-owned stadium, analysing its location, size, and potential limitations.
5. Contact Information:
Easily found relevant email addresses: HR, Partnerships & Engagement, and Council Plan enquiries.
Understanding And Articulating The Services You Can Provide
Next, it’s time to work on constructing the basis of your proposal.
From our research in the previous section, you should know now what the appetite for fitness and sporting initiatives within your local Council is.
Given that it is very unlikely that any council would have no fitness or sporting aspirations within their plan, we will be assuming that there was at least some interest within the theoretical council agenda.
Now combine the strengths of your Gym or fitness club and the service it provides with what you have ascertained the Council is looking for.
Maybe your Gym is located in an area that the Council has not formed any significant partnerships within. Maybe they have formed a partnership with a swimming pool but not a fitness centre in the area you operate in.
If you have gathered all the necessary information from the first two steps, you should be able to reconcile your objectives with the research you have done on the council and see to what extent they align.
While looking into this for The Fit Club – Redditch, we identified that there was seemingly a gap in the partnership services being provided to the Council, as indicated by their public-facing literature.
We also ascertained that there appeared to be a significant appetite at the Council for fitness initiatives, given the number of strategic goals and community priorities dedicated to this outcome.
This means we could draft our potential services around their own wording. Mimicking their language to ensure that we are as compatible with their goals and wording as possible.
This is an important step, as it will show genuine engagement with the goals of the Council. The goal here is to create an immediate desire to engage from the representatives of the council who will be reading your contact and proposals.
It is important to appreciate the Council of the UK work on their own highly specialised targets, jargon and metrics. As such, it is important to break down the services and products you are willing to provide in language that will be meaningful and impactful to the Council representatives you’ll be contacting.
We looked into crafting a proposal that covered off all of the goals that we could help the Council meet.
This covered the following goals:
“Strategic Purposes – ‘Living independent, active and healthy lives’”
This was an easy win. We focused on how our modern and central facility would be a natural hub for activity in the community. Drawing attention to how The Fit Club is very close to both bus and rail links, as well as having its own car park. This means that it is very able to facilitate independent living.
As mentioned earlier in this article, this is where we deployed our knowledge of the Dial-A-Ride scheme that is run by the Council. This will help show our knowledge of their operation and our capacity to support their goals.
“Community Priority – Improved Health and Wellbeing”
When addressing this second goal, we were keen to focus on the potential of the location and its ability to aid in the priority of improving wellbeing.
We highlighted that the Council Plan expressed the desire to ‘Work with partners, including Rubicon Leisure, to increase activity levels in the Borough’.
Because we had done our research, we knew that Rubicon Leisure was the company that administered Abbey Stadium. This is the stadium that we already established earlier was out of town. Therefore, in this section we focused on the fact that we would be covering an area that was seemingly not yet covered by the Redditch Borough Council’s network of partners.
We then laid out how we could support the other, minor goals detailed in the Council Plan. In our case, this was addressing the following:
- Number of people who access targeted activities
- Increase the percentage of physically active adult
- Number of children & young people accessing sports development sessions
For each of these we focused on how our facility at The Fit Club – Redditch could assist with their goals. The first two were quite broad in nature, which is both a positive and a negative when it comes to proposing your ability to help fulfil an objective.
It is important to remember that there is a dual purpose to listing these goals. It was not only to show the ability of our Gym to assist, but to show we had genuinely engaged with the material and documentation that the council had published.
Contacting The Council And What You Should Say
When contacting a council about your gym membership offer, emphasise the win-win situation. Highlight the positive impact on employee health and well-being, leading to increased productivity, reduced absenteeism, and improved morale. Showcase how your gym aligns with the council’s own health and wellness initiatives. Mention specific programs or services that would be beneficial to council employees, such as discounted memberships, group fitness classes, or on-site wellness workshops. Express your enthusiasm for a potential partnership and your willingness to discuss customised options that best suit the council’s needs and budget.
With their increased focus on increasing the ease of accessibility to government officers, the website for Redditch Borough Council had the relevant e-mail addresses quite clearly presented.
This included a HR mailbox, the staff member at the council office responsible for Partnerships and Engagement and the email address that handles inquiries relating to the Council Plan. In addition we were able to find the email address for the representative running the sporting development initiative, as well as the officer in charge of the Dial-A-Ride scheme.
This gave us a solid base of contacts to begin approaching different departments.
Given that our outreach had several different aims it was necessary to ensure that the right message got to the right person.
For example, when enquiring into the possibility of setting up an Employee Benefit system for paid Gym Memberships at The Fit Club – Redditch, we believed we would be e-mailing a member of the HR department, as opposed to say the Sports Development initiative representative.
Our Final Thoughts
By fostering strong partnerships with local councils, gyms can play a vital role in promoting employee wellness and creating healthier communities. A well-crafted proposal, combined with effective communication, can pave the way for mutually beneficial arrangements that benefit both employees and the organizations they serve. By embracing these opportunities, gyms can not only enhance their business but also contribute positively to the overall well-being of their communities.
Here at Ashbourne Membership Management, we have been helping independent gyms and fitness clubs for over twenty five years. Whether you are interested in membership management, cutting edge app technology, automated access control or sleek websites, we are here to help. Contact our demonstration team here and they can start to understand how your gym thrives, no matter which demographics you are targeting.
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Want to discover how? Let us show you.
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Get your club in shape.
Want to discover how? Let us show you.
Simply select your preferred timeslot and we’ll be in touch to have a chat about your health club, the goals you want to achieve, and how our system can help you.